Procurement

All acquisition of good and services used by Mat-Su College are handled by the Administrative Services Office. As with all areas of the college, the staff is committed to providing prompt and courteous service. All purchases are subject to strict guidelines in accordance with state and federal laws and University regulations as well as close public scrutiny.

Using a centralized system, purchasing authority is delegated to specific individuals. With NO exceptions, all purchasing approvals must be obtained PRIOR to creating a commitment to pay. Purchases made prior to receiving approval are considered unauthorized and may become the financial responsibility of the individual who made the purchase.

Learn more about UAA procurement requirements

Purchasing Policy & Procedures

Purchases under $100

Purchases less than $100 may be made with Petty Cash. Reimbursements for these expenditures require prior department head approval and are subject to review. Employees seeking reimbursement through petty cash need to submit the original receipt to the Accounting Supervisor.

Purchases under $10,000

In order to purchase at this level, designated employees initiate the process by submitting an approved Purchase Requisition (PR) Form and all required backup documentation to the Administrative Services Office. The PR form is an internal document and does constitute purchasing approval. Only upon approval will a Purchase Order (PO) be issued that encumbers the funds for the purchase. See the Purchasing Procedure Manual for examples.

Purchases over $10,000

This level of purchase requires formal competition (quotes, bids, or proposals) and must be coordinated with Administrative Services. All formal requests for quotations, bids and proposals are solicited by Administrative Services. 

Credit Card Purchases

University Procurement Cards (ProCards) can be obtained with your supervisor's approval and can be used for appropriate purchases under $2500. All ProCard holders are responsible for following the policies and procedures. See UAA ProCard Forms and Links for more information.

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